Civil Code Commercial Seal Enforcement Rules for Procurement Officers
Civil Code commercial seal rules tie contract validity to corporate authorization, requiring procurement officers to verify seal registrations and legal representative mandates.
Specimen Seal Card
Meaning
Financial records maintained by a bank store the physical impressions of authorized corporate seals used for payment verification. The specimen seal card provides the benchmark against which every check or transfer instruction is manually or digitally compared. Changes to the authorized personnel or the physical seal itself require a formal filing to update this record before new transactions can proceed.
Banking Control
Commercial banks in China use these records as the ultimate authority for the execution of corporate payments. Under the specimen seal card protocol, any discrepancy between the ink impression on a document and the stored sample results in an immediate rejection of the transaction.
Verification Logic
The process of comparing a fresh stamp to the registered version involves checking the diameter, the typeface of Chinese characters, the angle of the star, and the unique registration code. Because a specimen seal card captures the minute imperfections of the original carving, it allows for a high degree of certainty that the document was stamped with the legitimate physical instrument. This manual or automated check happens for every paper based instruction delivered to the branch.
Updating Procedure
Authorization changes necessitate the submission of the original card along with a new set of impressions and a board resolution. Failure to update the specimen seal card immediately after the replacement of a legal representative leaves the corporate funds vulnerable to unauthorized access by former officers.